Your team is probably paying for more tools than it needs. Here's how to calculate the true cost — and what to do about it.
The Visible Costs
Start by listing every SaaS tool your team pays for. Include: messaging (Slack, Teams), email (Google Workspace, Microsoft 365), project management (Trello, Asana, Monday, Jira), documentation (Notion, Confluence), and any integrations (Zapier, Make).
For a typical 10-person team, this easily reaches $200-400/month in subscription costs alone.
The Hidden Costs
But subscriptions are only the tip of the iceberg:
Time spent switching between tools — Studies show knowledge workers lose up to 4 hours per week to context switching. For a 10-person team, that is 40 hours of lost productivity per week, or roughly one full-time employee.
Onboarding friction — Every new hire needs to be set up in 4-6 different apps, learn their interfaces, understand the team's norms for each one ("We use Slack for quick asks, email for external, Trello for tracking...")
Information fragmentation — When a decision is made in Slack, referenced in a Trello card, and confirmed via email, nobody can reconstruct the full picture six months later.
Admin overhead — Managing permissions, roles, and access across multiple tools is a part-time job. Most teams don't bother, which means everyone has admin access to everything.
The Unified Alternative
A single workspace that handles messaging, email, and project management eliminates most of these costs: - One subscription instead of four - One admin panel with real role-based access control - One search that finds everything - One onboarding process for new hires
That's the philosophy behind NoHeck. Not another tool to add to the pile — a replacement for the pile itself.